Business Operations Associate

Business Operations Associate

📍 Location: Dubai, UAE or Vietnam

🌍 Supporting Time Zones: Middle East, Southeast Asia & Europe

About the Role

We’re looking for a Business Operations Manager to partner closely with our CEO and ensure seamless coordination across global operations.

This role sits at the intersection of business execution, strategic coordination, and operational excellence. You’ll manage the CEO’s calendar and communications, coordinate with sales and finance, maintain our Odoo CRM, and ensure follow-through on strategic priorities.

We operate across multiple sectors — including Telecommunications, Data Reporting, Carbon Intelligence, and Emerging Technology — so a background or strong interest in these areas is a major plus.

If you’re highly organized, fluent in English, tech-savvy, and enjoy working in dynamic international environments, this is your opportunity to help drive impact at the executive level.

What You’ll Do

✅ Manage the CEO’s calendar, meetings, and travel across global time zones

✅ Prepare agendas, capture meeting notes, and ensure timely follow-up on action items

✅ Maintain and update Odoo CRM — tracking leads, opportunities, and sales activity

✅ Follow up on new business leads and opportunities, ensuring timely communication and progress tracking

✅ Support the management and coordination of global partnerships, including partner communication, reporting, and alignment with internal teams

✅ Coordinate with sales and finance teams to ensure process accuracy and financial follow-up

✅ Support cross-regional initiatives, special projects, and operational reporting

✅ Serve as the CEO’s communication bridge across internal teams and external stakeholders

What You Bring

• 3–5 years’ experience in business operations, executive support, or coordination roles

• A degree in Business Administration, Management, or related field

• Strong understanding of business operations and sales coordination

• Experience with Odoo CRM or similar tools (Salesforce, HubSpot, Zoho)

• Excellent written and spoken English communication skills

• Highly organized, adaptable, and detail-oriented

• Comfortable working across international time zones and diverse cultures

• Proficiency with Google Workspace, Microsoft 365, Slack, and Zoom

Nice to Have

⭐ Experience or strong interest in Telecommunications, Carbon Intelligence, or Technology sectors

⭐ Familiarity with data reporting, sustainability metrics, or emerging digital platforms

⭐ Experience working with leadership teams in fast-growing or cross-regional businesses

Who You Are

💡 Strategic Thinker: You understand business priorities and connect operational details to big-picture goals.

⚡ Agile & Adaptive: You thrive in fast-moving, multicultural environments.

🤝 Personable: You communicate clearly and build trust with stakeholders.

🚀 Proactive: You anticipate needs and help the CEO stay ahead.

🌍 Curious: You enjoy learning about new industries and technologies.

Why Join Us?

• Competitive salary based on experience and location (Dubai or Vietnam)

• Flexible, global work environment

• Exposure to senior leadership and multiple growth industries

• A unique opportunity to shape and support strategic business operations